EXHIBITOR RESOURCES
We appreciate the support of our exhibitors for The Forum 10 and Integrated Care Summit. In return, we offer our support to make your experience productive and hassle-free. All exhibitors have access to premium services and discounts, detailed below.
If you have questions, do not hesitate to contact Jessica Einstein at jeinstein@dmaa.org or (202) 737-5681.
Key DatesAs the conference approaches and you finalize your exhibit plans, please don't forget to:
- Purchase Ad Space in the Program Guide—Current Exhibitors Receive a 30% Discount.
Now through Aug. 31, exhibitors can take advantage of 30 percent off of the cost of advertizing in both The Forum 10 and Integrated Care Summit Program Guides. This is an excellent way to gain additional exposure with attendees during the conference. For details, contact Jessica Einstein at jeinstein@dmaa.orgProgram Guide Advertising* Full-page Ad Half-page Ad Contributor-Level Sponsors $1,000 No Charge Members $2,000 $1,000 Non-Members $3,000 $2,000 * Advertising costs for advertisements in either The Forum 10 Program Guide or the Integrated Care Summit Program Guide. - Send DMAA: The Care Continuum Alliance Your Company Description.
Please submit your 50-word company description and Web site address to DMAA: The Care Continuum Alliance for use in conference materials by Aug. 13, 2010. Descriptions NOT received by Aug. 13 will be composed by DMAA: The Care Continuum Alliance and not subject to exhibitor approval. Please send the description to Jessica Einstein at jeinstein@dmaa.org. - Provide Your Complimentary Tote Bag Inserts.
Exhibitors who reserved and paid for their booth by the early bird deadline of May 1 are eligible to include one promotional item with a company logo (supplied at their expense) in the conference tote bags. The deadline to submit promotional items to DMAA: The Care Continuum Alliance for approval is Friday, Aug. 27, 2010. Please send the sample to Jessica Einstein at jeinstein@dmaa.org or 701 Pennsylvania Ave N.W., Suite 700, Washington, DC 20004. - Register Your Booth Staff.
Exhibitors and sponsors enjoy complimentary and reduced rates on Forum registrations. Visit our registration website now! Simply use the discount code that was provided to your primary exhibit or sponsor contact. Please contact Jessica Einstein jeinstein@dmaa.org or (202) 737-5681 with any questions. Reduced rate registrations are non-refundable, but can be transferred for a $100 service fee. The access information to the DMAA: The Care Continuum Alliance room block at the Hilton will be included in your registration confirmation e-mail. - Sign Up For a Booth Package.
Because we value your investment, DMAA: The Care Continuum Alliance offers exhibitors the choice of two complimentary exhibitor booth packages. Be sure to sign up for your complimentary booth package through GES by Sept. 21.Package 1: ID sign Package 2: ID sign, 6' draped table, 2 padded chairs and wastebasket
Set up Your Virtual Booth Through EventMingleNEW THIS YEAR! All DMAA: The Care Continuum Alliance members have access to EventMingle, the online exhibit and networking service for its annual meeting, The Forum 10 and Integrated Care Summit. You'll be able to schedule appointments, booth demos and interviews with potential job seekers; send e-mail messages to attendees; search prospective clients; and gather information regarding educational programming from the comfort of your own computer.
Set up your virtual booth today >>
Through EventMingle, you'll have access to these features at no additional charge:
- Add a detailed company description and logo to your exhibitor listing.
- Post your latest news releases (with time delay) for attendees to read.
- List your company's giveaway items in the Treasure Hunt feature.
- Announce your scheduled booth demonstrations, guest speakers and hospitality events on the EventMingle schedule.
- Add your products or services to the Product Directory.
- Include your booth staff with your company listing.
- Advertise your current job openings on the job board.
Also be sure to check out the EventMingle premium services and bundles available for purchase to sponsors and exhibitors:
- E-mail blasts to all attendees, speakers and editors ($495/blast)
- Leads and contact package ($295 for run of show)
- Become a featured sponsor on the EventMingle "Login" Page ($100 for run of show)
- Become a featured exhibitor on the Attendee's "Home" page ($150 for run of show)
- Place your banner ads on EventMingle ($100 run of show)
| Exhibiting Companies | 94% |
| Attendees | 59% |
| Exhibitor Staff | 54% |
| Speakers | 60% |
| Total | 60% |
| Attendee to Attendee | 453 |
| Attendee to Exhibitor | 395 |
| Attendee to Speaker | 115 |
| Exhibitor to Exhibitor | 1,839 |
2010 Deadlines| July 17 | Last day to receive a 50 percent refund of exhibit fees for cancellations or withdrawals. |
| July 18 | No refunds will be given for exhibit booth cancellations. |
| Aug. 13 | 50 word company descriptions and URL due to DMAA for inclusion in conference materials. |
| Aug. 16 | Start setting up your virtual exhibit booth on EventMingle. |
| Aug. 20 | Moderator names for track sponsorships must be submitted to Allison King at aking@dmaa.org. |
| Aug. 23 | EventMingle goes live. |
| Aug. 27 | Artwork due for advertisements in the onsite program guides. Tote bag promotional item due to DMAA for approval. |
| Sept. 8 | Advance shipments may begin arriving at GES warehouse. Single, pre-conference attendee list will be distributed to exhibitors. |
| Sept. 15 | All registrant names should be submitted to DMAA. |
| Sept. 16 | Any changes, cancellations or substitutions received after this date, and processed by DMAA: The Care Continuum Alliance are subject to a $100 service fee per change. To make changes to existing registrations, simply log on to online registration. |
| Sept. 21 | Booth package sign-up deadline. Please complete the A-2: Booth Package Order Form found in the Exhibitor Services Manual. GES discount deadline for orders received with payment. GES mandatory forms are due:
|
| Sept. 22 | Cut-off date for special room rate at the Washington Hilton. Early Bird price deadline for EventMingle Bundles. |
| Sept. 24 | Approved tote bag inserts due at ARC. |
| Oct. 7 | Online registration ends. |
| Oct. 7 | Last day advance shipments to arrive at GES warehouse without surcharges. |
| Oct. 12 | Onsite registration begins. |
| Oct. 29 | Single, post-conference attendee list will be distributed to exhibitors. |
Exhibitor Services ManualThe official general services contractor for the Forum 10 and Integrated Care Summit is GES Exposition Services. The Exhibitor Services Manual contains essential information, including mandatory forms, guidelines, drayage information, official exhibit hours, shipping information, vendor services and advertising opportunities.
Schedule at a Glance*| Wednesday, Oct. 13 | |
| 7 a.m. - 7:45 p.m. | Registration & Information |
| 7 a.m. - 3 p.m. | Exhibitor Set-Up |
| 5:15-7:45 p.m. | Welcome Reception for The Forum 10 & Integrated Care Summit (Exhibit Hall) |
| Thursday, Oct. 14 | |
| 7:30 a.m. - 7:45 p.m. | Registration & Information |
| 8 - 9:30 a.m. | Breakfast & Poster Exhibition for The Forum 10 & Integrated Care Summit (Exhibit Hall) |
| 11 a.m. - 12:30 p.m. | Lunch for The Forum 10 & Integrated Care Summit (Exhibit Hall) |
| 5:45 - 8:15 p.m. | Networking Reception for The Forum 10 & Integrated Care Summit (Exhibit Hall) |
| Friday, Oct. 15 | |
| 8 a.m. - 2 p.m. | Registration & Information |
| 11 a.m. - 1 p.m. | Lunch for The Forum 10 & Integrated Care Summit (Exhibit Hall) |
| 1 p.m. | Exhibit Hall Tear-Down |
| 3:15 p.m. | Forum and Summit Conclude |
* Subject to change
