Exhibiting—Two Expos for the Price of One
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» Exhibit Hall Schedule
» Pricing
» 2008 Exhibitors
» 2008 Floor Plan
» Exhibitor Prospectus
» Exhibit Contract
» Policies
» Refunds, Cancellations
» Exhibit Hall Schedule
» Pricing
» 2008 Exhibitors
» 2008 Floor Plan
» Exhibitor Prospectus
» Exhibit Contract
» Policies
» Refunds, Cancellations
Our Exhibit Hall is opened for both The Forum 08 and Integrated Care Summit—that's double the exposure for the price of one meeting. You'll be able to introduce your products and services to key decision makers from the widest variety of purchasers in health care.
We believe the time attendees spend with exhibitors can be as rewarding as time spent in educational sessions. We've built an exhibiting schedule with 10 hours of non-compete time, giving attendees multiple opportunities to visit the Exhibit Hall without the worry of missing other events.
Download a PDF copies of our Exhibitor Prospectus and the 2008 Application and Contract for Exhibit Space. To learn more, contact Brian Siebrandt at (202) 731-6595 or bsiebrandt@dmaa.org.
| Exhibitor Set-Up | Saturday, Sept. 6, 12 - 6 p.m. |
| Sunday, Sept. 7, 9 a.m. - 1 p.m. | |
| The Forum 08 | |
| Welcome Reception (Exhibit Hall) | Sunday, Sept. 7, 4:30 - 6:30 p.m. |
| Lunch (Exhibit Hall) | Monday, Sept. 8, 11:30 a.m. - 1:30 p.m. |
| Joint Networking Reception (Exhibit Hall) | Monday, Sept. 8, 5:15 - 7:15 p.m. |
| Integrated Care Summit | |
| Joint Networking Reception (Exhibit Hall) | Monday, Sept. 8, 5:15 - 7:15 p.m. |
| Lunch (Exhibit Hall) | Tuesday, Sept. 9, 11:45 a.m. - 1:45 p.m. |
| Closing Reception (Exhibit Hall) | Tuesday, Sept. 9, 4:30 - 6:30 p.m. |
| Exhibitor Tear-Down | Tuesday, Sept. 9, 6:30 p.m. |
| Regular Space | DMAA Member | Non-Member |
| First Space | $4,250 | $5,250 |
| Additional Space* | $3,250 | $4,250 |
| Premium Space | ||
| First Space | $5,000 | $6,000 |
| Additional Space* | $4,000 | $4,500 |
* Only Chairman Sponsors are eligible to reserve and purchase quadruple booths. Only Presidential Sponsors are eligible to reserve and purchase triple booths.
All booths are standard 10' x 10' units or multiples thereof, unless otherwise indicated.
Each 10' x 10' booth space includes:
- Standard furnishings, including a booth identification sign, 8' high back drape and 3' high side drape, 2 plastic side chairs, a 6' draped table, daily aisle cleaning, and wastebasket;
- Twenty-four hour perimeter security;
- Listing in the program guide (if registered by 8/1/08);
- A complimentary company link on the conference Web site;
- Complimentary access to EventMingle.com, the official conference networking site;
- Pre-conference single-use registrant mailing list in August;
- Complimentary Forum 08 registrations for up to three (3) individuals—symposiums and the Integrated Care Summit require additional registration fees. Complimentary registrations have no monetary value and cannot be sold or refunded.
- Ability to purchase up to five (5) additional Forum 08 registrations at $600 each—symposiums and the Integrated Care Summit require additional registration fees. These registrations are non-refundable, but can be transferred for a $100 service fee.
- All registrant names must be submitted to DMAA by Aug. 4, 2008. Any changes, cancellations or substitutions received by DMAA after Aug. 4, 2008 are subject to a $100 service fee per change.
Hospitality suite assignments will be monitored through the DMAA office. Only sponsors and exhibitors will be given choice of available suites at the Westin Diplomat. All exhibitor requests for suites must be made in writing and sent by mail or e-mail to DMAA at dmaa@dmaa.org no later than July 18, 2008 to receive this special consideration.
Full payment of registration fee must accompany the Application and Contract for Exhibit Space. Payment may be made by check or money order, made payable to the DMAA: The Care Continuum Alliance, or by credit card—MasterCard, VISA or American Express ONLY. The applicant must be in good financial standing with DMAA at time of payment; all outstanding invoices for any DMAA services and/or membership fees must be paid in full.
Mail check or money order payable to DMAA to: 701 Pennsylvania Ave. NW, Suite 700, Washington, DC 20004.
Fax applications to: (202) 478-5113 (Please note that applications by fax will be valid ONLY if payment is made by credit card. DMAA reserves the right to reject any application due to space limitations or at its discretion.
Only Chairman Sponsors are eligible to reserve and purchase quadruple booths. Only Presidential Sponsors are eligible to reserve and purchase triple booths. Companies reserving triple or quadruple booths will have 90 days from DMAA's receipt of the Application and Contract for Exhibit Space to sign a Presidential or Chairman Sponsor contract. If an appropriate Sponsor contract is not signed within 90 days, the exhibiting company will forfeit their triple or quadruple booth space and will be issued a refund for additional booth spaces over a double booth.
Only registered attendees will be able to make reservations at the Westin Diplomat Resort in the DMAA room block. Upon registration, attendees will receive a password to access the online hotel registration system in their registration confirmation letters.
Space will be assigned on a first-come, first-served basis. Whenever possible, space assignment will be made by DMAA in keeping with the preferences as to location requested by Exhibitor. DMAA reserves the right to make the final determination of all space assignments as it deems appropriate or advisable.
The subletting, assignment or apportionment of the whole or of any part of the space by an exhibitor is prohibited unless otherwise permitted by DMAA. No exhibitor may permit any other party to exhibit any goods in the space other than those manufactured or handled by the contracted exhibitor, or permit the solicitation of business by others within the space.
The official decorator for The Forum 08 and Integrated Care Summit is GES Exposition Services. An Exhibitor Service Manual will be emailed to each confirmed exhibitor. The manual will contain information including instructions for using complimentary registrations, booth guidelines, forms for ordering equipment, drayage information, official exhibit hours and final show rules and regulations.
Exhibitors who cancel exhibit space before July 1, 2008, will receive a 50 percent refund of exhibit fees. No refunds of any fees will be issued for cancellations or withdrawals made on or after July 1, 2008. Cancellations made before July 1 forfeit all exhibitor benefits. Cancellations on or after July 1, 2008, will remain eligible for three complimentary registrations per canceled paid 10'x10' space—all other exhibitor benefits will be forfeited. All cancellation and withdrawal notifications must be made in writing to DMAA.
