Exhibitor Resources
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» Key Dates
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» Exhibitor Services Manual
» EventMingle
» Schedule at a Glance
» Key Dates
» Exhibitor Registration
» Exhibitor Services Manual
» EventMingle
We appreciate the support of our exhibitors for The Forum 08 and Integrated Care Summit. In return, we offer our support to make your experience productive and hassle-free. All exhibitors have access to premium services and discounts, detailed below.
If you have questions, do not hesitate to contact Brian Siebrandt, director of corporate relations and sales, at bsiebrandt@dmaa.org or (202) 731-6595.
Exhibiting Schedule at a Glance*| Exhibitor Set-Up | Saturday, Sept. 6, 12 - 6 p.m. |
| Sunday, Sept. 7, 9 a.m. - 1 p.m. | |
| The Forum 08 | |
| Welcome Reception (Exhibit Hall) | Sunday, Sept. 7, 4:30 - 6:30 p.m. |
| Lunch (Exhibit Hall) | Monday, Sept. 8, 11:30 a.m. - 1:30 p.m. |
| Joint Networking Reception (Exhibit Hall) | Monday, Sept. 8, 5:30 - 7:30 p.m. |
| Integrated Care Summit | |
| Joint Networking Reception (Exhibit Hall) | Monday, Sept. 8, 5:15 - 7:15 p.m. |
| Lunch (Exhibit Hall) | Tuesday, Sept. 9, 11:45 a.m. - 1:45 p.m. |
| Closing Reception (Exhibit Hall) | Tuesday, Sept. 9, 4:30 - 6:30 p.m. |
| Exhibitor Tear-Down | Tuesday, Sept. 9, 6:30 p.m. |
* Subject to change
Key DatesAs the conference approaches and you finalize your exhibit plans, please don't forget to:
- Send in Your Company Description
Please send your 50-word company description and Web site address to DMAA for inclusion in the conference materials by Friday, July 18, 2008. Descriptions NOT received by July 18 will be composed by DMAA and will not be subject to exhibitor approval. Please send the description to Brian Siebrandt at bsiebrandt@dmaa.org. - Provide Your Complimentary Tote Bag Inserts
Exhibitors who reserved and paid for their booth by the early bird deadline of April 16 are eligible to include one promotional item with a company logo (supplied at their expense) in the conference tote bags. The deadline to submit promotional items to DMAA for approval is Aug. 4, 2008. Please send the sample to Brian Siebrandt at bsiebrandt@dmaa.org or 701 Pennsylvania Ave N.W., Suite 700, Washington, DC 20004.
2008 Deadlines
| July 1 | Last day to receive a 50 percent refund of exhibit fees for cancellations or withdrawals; no refunds available after this date. |
| July 18 | Hospitality suite or function requests due to DMAA. 50-word company descriptions and URL due to DMAA for inclusion in conference materials. Artwork due for advertisements in The Forum 08 and Integrated Care Summit program guides. |
| July 21 | Start setting up your virtual exhibit booth on EventMingle. |
| July 30 | EventMingle goes live. |
| Aug. 4 | All registrant names must be submitted to DMAA. Tote bag promotional item due to DMAA for approval. |
| Aug. 5 | Any changes, cancellations or substitutions to exhibitor registrants are subject to a $100 service fee per change. Cut-off date for special room rate at Westin Diplomat. |
| Aug. 7 | Advance shipments may begin arriving at GES warehouse. |
| Aug. 15 | Single, pre-conference attendee list will be distributed to exhibitors. GES discount deadline for orders received with payment. GES mandatory forms are due:
|
| Aug. 25 | Approved tote bag inserts due at ARC. |
| Sept. 2 | Online registration ends. |
| Sept. 3 | Last day advance shipments to arrive at GES warehouse without surcharges. |
| Sept. 6 | Onsite registration begins. Direct shipments may begin arriving at Exhibit Site after 8 a.m. |
| Sept. 7 | Last day for direct shipments to arrive at Exhibit Site by 1 p.m. |
Exhibitor RegistrationExhibitors enjoy complimentary and reduced rates on Forum registration. Go to exhibitor registration »
Exhibitor Services ManualThe official general services contractor for The Forum 08 and Integrated Care Summit is GES Exposition Services. The online Exhibitor Services Manual contains essential information, including mandatory forms, guidelines, drayage information, official exhibit hours, shipping information, vendor services and advertising opportunities.
Improve Your ROI with EventMingleBecause we value your time and investment, DMAA offers you networking and appointment scheduling services before The Forum 08 and Integrated Care Summit through EventMingle. You'll be able to schedule appointments, booth demos and interviews with potential job seekers; send e-mail messages to attendees; search prospective clients; and gather information regarding educational programming from the comfort of your own computer. For the 2007 Forum and Integrated Care Summit, nearly 70 percent of attendees logged on to EventMingle.
Through EventMingle, you'll have access to these features at no additional charge:
- Add a detailed company description and logo to your exhibitor listing.
- Post your latest news releases (with time delay) for attendees to read.
- List your company's giveaway items in the Treasure Hunt feature.
- Announce your scheduled booth demonstrations, guest speakers and hospitality events on the EventMingle schedule.
- Add your products or services to the Product Directory.
- Include your booth staff with your company listing.
- Advertise your current job openings on the job board.
In addition to the free features, you can make the most of your pre-event marketing programs by purchasing these premium services:
- Email attendees, speakers, press and more!
EventMingle gives you the ability to send a custom e-mail blast directly to all of your attendees. Your message is delivered directly to the attendee's EventMingle inbox. The message also includes a link directly back to your exhibitor listing. Attendees can reply to your mail, grant you access to their business card information, or request a meeting all with a single mouse click. You have the ability to send the message to everyone, or send a custom message to a specific group like speakers. Cost: $495 (per e-mail blast) - Get leads and the ability to contact attendees individually for your entire staff!
We call this the "Package." When you purchase the Leads & Contact package you'll receive access to three reports: 1) attendees who are looking for your products; 2) attendees who have viewed your exhibitor listing; and 3) attendees who plan to visit your booth. You will also be able to send e-mails and initiate contact with these attendees, initiate meeting requests and use the "Introduce Me" feature to meet people faster. This is a powerful lead tool to help you close more business at the event. Cost: $300 (run of show) - Become a Featured Sponsor on the EventMingle "Login" Page.
This is an economical and easy way to get your brand in front of show participants. Your company logo will appear within minutes on the main log-in page. Cost $100 (run of show) - Become a Featured Exhibitor on the Attendee's "Home" Page.
Add your logo and short exhibitor description to the attendee's home page. Your ad will appear in equal rotation as people visit the site. When they click on your logo, they will be taken directly to your detailed exhibitor listing where they can read more about your company, products, services, press releases and give-away items. The "Home" page is the first page attendees see when they log in to EventMingle. Cost $149 (run of show) - Place your Banner Ads on EventMingle.
If you have Web-based banner ads for your company, products or services, you can place them on EventMingle. We support 234 x 60, 120 x 90, 120 x 240 and 468 x 60 banners at various locations on the site. Click on the "Banner Ads" button for a current inventory list. Cost $50 (run of show)
Get noticed on EventMingle—Purchase the "Top of Banner" ad on EventMingle. This 234 pixels x 60 pixels banner is available exclusively for $7,500 for the run of show.
To order, use the EventMingle form in the 2008 Exhibitor Kit or call EventMingle at (866) 590-0980 or e-mail at support@eventmingle.com.